Submitting Your Application
Required: Electronic Grant Application Submission
Timing of Your Submission
Allow enough time to prepare and submit your application. SAMHSA recommends that you submit your electronic application 24 to 48 hours before the application due date. If any technical problems occur, this extra time should allow you to resolve them and re-submit your application by the due date.
Grants.gov will reject applications submitted after 11:59 PM (Eastern Time) on the due date.
Required File Formats and Attachments
To find out what files you must include in your application, refer to "Guidance for Electronic Submission of Applications" in the Request for Applications (RFA) announcement's appendix. It will also provide instructions on how to format each attachment.
What to Expect After You Submit
After Grants.gov receives your submission, it will send you email messages about your application’s progress. You should receive three separate emails (as detailed in Submitting an Application on Grants.gov):
- The first email is for submission receipt only. It confirms receipt of your application by the Grants.gov system and provides you with a tracking number and “Track My Application” link. This message does not mean the application has been accepted.
- The second email notifies you that your application either has been validated successfully by the Grants.gov system (prior to transmission to the grantor agency) or has been rejected due to errors. This notice is critical. New applicants receive the first email and often mistakenly assume that the submission of their application to SAMHSA was complete.
- The third email notifies you that SAMHSA has received your submission from Grants.gov. This email may arrive within a few hours or up to several days after the second email.
Troubleshooting Your Application Submission
Monitor your application to make sure it is successfully received and validated by Grants.gov. If it is not, Grants.gov will not forward it to SAMHSA.
If you experience problems with the electronic submission of your application through Grants.gov, contact the Grants.gov help desk by:
- Email: firstname.lastname@example.org
- Phone: 1-800-518-4726 (1-800-518-GRANTS)
Troubleshooting Application Packages provides additional tips.
If you do not receive a Grants.gov tracking number after your submission, you should contact the Grants.gov help desk immediately.
Technical problems with Grants.gov may prevent the successful submission of an application. In this case, get a case/ticket/reference number that documents the issues with Grants.gov. If technical problems with Grants.gov prevent a successful online submission, this reference number is the only documentation that SAMHSA will accept for special consideration to allow a paper submission.
SAMHSA does not give special consideration for errors made by the applicant.
Registration Checklist for New Grant Applicants
SAMHSA strongly encourages any organization intending to apply for a SAMHSA grant to follow Grants.gov’s Organization Registration Checklist (PDF | 104 KB). This checklist provides registration guidance for a company, institution, state, local or tribal government, or other type of organization submitting for the first time through Grants.gov.
Waiver of Electronic Submission
SAMHSA will not accept paper applications except under very special circumstances. If you need special consideration, SAMHSA must approve the waiver of this requirement in advance.
If you do not have the technology to apply online, or your physical location has a poor Internet connection, you may request a waiver of electronic submission. You must send a written request at least 15 calendar days before the application's due date.
For information on how to request a waiver, refer to "Guidance for Electronic Submission of Applications" in the RFA announcement's appendix. Direct any questions to the Division of Grant Review at 240-276-1199.